Insights and productivity tips from the Digital Organizer team

Your Guide to Converting Box Notes into Google Docs

If you’re here, it’s likely because you’re migrating cloud storage from Box to Google Drive and realized now you can’t open all those Box Notes you created. You hopped on Google to search for a tool to help and haven’t found much. I’ve got good news and bad news; the bad news is there isn’t a tool that’s reasonably priced (at least not yet). The only thing we’ve found is using CloudFuze but their minimum price on a project is $2000.
Shawn Lemon
April 8, 2024

3 Steps to Keep Your Communication Clean

‍Everything comes down to file management. It’s the heart of digital organization.
Shawn Lemon
April 7, 2024

File Sharing Nightmares and How to Avoid Them

How to Share Your Files to Maximize Efficiency and Security: Even with an organized file structure and clear naming convention, not having a plan for file sharing can lead to wasted time, confusion among team members, and major security risks.
Shawn Lemon
March 31, 2024

3 ways to organize files

‍How to Organize Your Files to Boost Team Efficiency.‍ You know how it goes. It’s crunch time. Your project is coming down to the wire. You're frantically searching for a critical file to finish a project. You're digging through a labyrinth of folders, but you can’t tell which is which.
Shawn Lemon
March 24, 2024

Save your team valuable time

On average, people spend 1.8 hours per day searching for the information they need to do their work.That’s why I’m taking the month of March to dive deep into file organization. I’m sending you 5 newsletters tackling the 5 biggest mistakes most teams make with their digital files
Shawn Lemon
March 17, 2024

3 Rounds to Clean Up Digital Files

One of the biggest contributors to “The Digital Mess” is disorganized files. Most leaders and teams make 5 costly mistakes when it comes to their file management: Their files are scattered across multiple platforms. They keep unneeded files that lead to clutter. They do not have a standardized naming system. They don’t have a system for organizing their files. They don’t share their files in a way that protects their ownership.
Shawn Lemon
March 10, 2024

5 Weeks to Overhaul Your Files

Time is flying by. This makes it even more clear that we need to make the most of every minute. At work and at home, there’s no time to waste. I don’t know about you, but my time is too valuable for me to spend it wading through a swamp of digital files every day.
Shawn Lemon
March 3, 2024

Take off the invisible weight of your work

The invisible weight of our unfinished work.I’m talking about that nagging, never-ending to-do list. Sorry… did I just give you the Sunday Scarries? No worries, by the end of this lesson, you’ll have a better plan for organizing your work.
Shawn Lemon
February 25, 2024

The Staggering Cost of Distractions

The Staggering Cost of Context-Switching It feels harmless… → Quickly checking your email to respond to a client. → Jumping over to Slack to send a coworker a password. → Taking a mental break to scroll through Instagram. But the cost to our productivity is actually quite staggering.
Shawn Lemon
February 18, 2024

Mastering Your Browser and Tabs

Too many tabs open? Here's how to use a web browser like a digital organizer where you can find anything, FAST.
Shawn Lemon
April 1, 2024

How to get your team on board with a big change

Ever felt that gnawing frustration when you know your team desperately needs to shift gears, but you're met with resistance? Perhaps they've created their own makeshift solutions, because everything else is so chaotic. They just need to get the work done.
Shawn Lemon
October 17, 2023

When you just don’t have enough energy to focus

What do you tell yourself when you’re having one of those days that you just can’t focus? In this case, it’s not about distractions, your brain just isn’t up to the task of thinking through the problems you’re trying to solve.
Shawn Lemon
September 26, 2023

The Ripple Effect of Disorganization: Are You Ready to Face It?

You know that sinking feeling when something seemingly straightforward—like organizing your digital world—becomes an insurmountable challenge? Perhaps you've brushed it off, attributing it to 'just one of those days.' But have you ever paused to think about the ripple effects?
Shawn Lemon
September 19, 2023

How Minor Organizational Changes Bring Major Growth

A couple of weeks ago, I attended Tony Robbins’ Business Mastery conference. It was incredible, as always. One of the biggest takeaways from the event was the concept of how small changes compound to produce big results.
Shawn Lemon
August 23, 2023

Hard time focusing?

It’s not just you that’s having a hard time focusing. I have a feeling the problem might not only be related to your digital life. The digital world is training your brain to expect rewards all the time, so when you're not stimulated, it's hard to focus. Let’s shed some light on the biggest contributors to that and give you tangible solutions to reclaim your focus.
Shawn Lemon
August 22, 2023

Project Management - The Power of Focus and Consistency

If you're anything like the countless professionals I interact with daily, you've probably been enchanted by the 'shiny object syndrome'. One minute you're on Trello, the next on Asana, and then Notion catches your eye. Your tasks, like restless butterflies, flit from one platform to another, leaving you feeling scattered and unproductive. Let me share a little secret with you: the magic isn't in the app, it's in the approach.
Shawn Lemon
August 9, 2023

The Essentials of Digital Organization

You know that feeling when you can't find your keys just when you need them the most? Frustrating, isn't it? Now, think of your digital life. Got the same feeling? Most people do. Let’s change that. Being digitally organized isn't about perfection, but consistency.
Shawn Lemon
August 1, 2023

Information Lost

What keeps you up at night? In my last blog, I posed this question, and one common theme was echoed in many responses: the fear of information loss.
Shawn Lemon
July 17, 2023

Inbox Zero (Why You Should Try It)

Today, we're demystifying Inbox Zero. It's more than a productivity hack. It's a gateway to reclaiming your mental space and, believe it or not, eliminating a layer of anxiety you might not even realize you're carrying.
Shawn Lemon
February 11, 2024

Your Employees Are Playing Hooky

Today, we're tackling… The Silent Productivity Killer: Scattered Files. Imagine having an extra full-time employee, at no extra cost.
Shawn Lemon
February 4, 2024

The Power Trio for Digital Peace

Our efforts toward digital efficiency are often isolated. We’re overwhelmed by our inbox, so we try to clean it up. We can’t find files, so we organize a folder. We’re behind on a project, so we try to design a better system. All these isolated efforts are great, but the truth is, all the pieces of your digital ecosystem can, and should, work together seamlessly.
Shawn Lemon
January 28, 2024

How to Decide What to Focus on

Today, I want to dive into one of the most frequent questions I get…“How Do I Decide What to Focus on Next?” We’ve all felt it. You’re enjoying a restful weekend, and then, at some point on Sunday afternoon, it hits you. The Sunday Scaries. You remember you have an urgent project due on Tuesday, an important meeting on Thursday, and a big presentation you need to work on for the following week.
Shawn Lemon
January 21, 2024

Reclaim 1 full day per week

Do you feel like your days slip right through your fingertips? Like you start each morning with the best intentions, only to get to the end of the day, wondering where it went?
Shawn Lemon
January 14, 2024

Will your team achieve your vision?

As we stand on the cusp of the new year, it's time to focus on a critical component that will determine your entire team's performance: your project management system. You've probably created a vision for 2024, but will you achieve it?
Shawn Lemon
December 31, 2023

Save your team 5,000 hours in 2024

Today, I want to share how you can save your team 5,000 hours in 2024. Remember that feeling when you wrote down your goals at the beginning of the year and you were brimming with excitement?Where are those goals now?Are they still serving as a north star for your day-to-day activities, or have they gotten lost and forgotten in the digital depths of emails, project management tools, and notes apps?
Shawn Lemon
December 24, 2023

Small Changes, Big Results

Small changes can compound to create big results. How to harness your A-Players' skills to level up the rest of the team through process documentation and regular review.
Shawn Lemon

50X ROI on Digital Organization

Are you looking to find out what the ROI for digital organization looks like? Here's an example of a 50x ROI for a company with 15 employees. $400k upside to an $8,000 investment.
Shawn Lemon
August 9, 2023

Swapping Your Cell Phone and Google Voice Phone Numbers

Steps to take to swap your cell phone number with Google Voice
Shawn Lemon
March 24, 2023

How to Set Up Gmail Alias on iOS

Need to send emails from a general business account like Here's a step-by-step guide to getting started with a Gmail alias on the go.
Shawn Lemon
July 20, 2022

Why You Don’t Want to Buy an External Hard Drive

External hard drives are a tempting solution for adding more storage space to your business, but it's important to know what you're getting into.
Shawn Lemon
July 6, 2022

How Disorganized am I?

Take our assessment to learn your score
A hand holding a mobile phone with a screen showing a question from the Digital Organizer's quiz