Find every file,
faster.

The only one-on-one approach for file organization and management that actually improves your productivity and lowers your stress.

Laptop with a dashboard showing Shawn from the Digital Organizer team

Disorganization
is a distraction

We are all guilty of moving too quickly. A day gets busy and we mindlessly save attachments, grab an old version of a file, or forget what we named and where we put a document. Unfortunately finding what we need, when we need it takes time out of the day, preventing us from focusing on our important work.

Amount of time people spend searching for things.
1.8
Hours per day
9.3
Hours per Week
19.8
% of business time
Trusted by industry leaders and innovators
"What I learned was truly insightful! The team really understood what I was looking for and personalized the experience to meet my needs."
"I can't come up with enough great things to say about this organization! They are professional, kind, quick to respond, and more knowledgeable than anyone we've ever worked with. They worked with us to migrate our organization to Google Workspace. Both Shawn and Ryan have graciously accepted the fact that we, a small non-profit, needs lots of help in this area."
"We’ve been working with The Digital Organizer for years and I can't say enough good things about their services. Their team has helped us optimize our Google Workspace, implement efficient file organization structures, set up a password management system, and provide email optimization and training for our executive staff. The time and energy that these services have saved my staff and me is immeasurable. A top-notch consulting service and I highly recommend!"
"I can't say enough good things about Shawn and The Digital Organizer! I thrive with organization and I flounder without it. I had no idea how to get my digital life in order both for home and for our small business. In 5 sessions, I feel SO much better and can actually find what I need without all the clutter!! Huge win! Go ahead and buy the package of 5 sessions and get them on your calendar!"
"Shawn and his team at The Digital Organizer moved my personal domain -- primarily email server -- from a small ISP to Google. They handled the migration very well. They explained the process in detail up front, got the information they needed from me, kept me apprised of progress and delivered exactly on schedule."
"After wasting several days trying to work out a problem with my business email accounts I contacted Shawn at The Digital Organizer. He immediately knew how to make it right and I was soon up and running again. I wish I'd have contacted him earlier, because in an attempt to save money, I actually lost several days work, which is far, far more money than asking someone who knows."
"I was able to get a week’s worth of work done in one afternoon. I have worked with The Digital Organizer to implement their practical system to Email Management and File Management for my company. I did the email processing for my own use and then the Digital Organizer helped us migrate from Dropbox to a Google Workspace."
"Shawn is a whiz at his craft. He has tremendous patience for messy files and helps you, not only put them in order, but clearly explains things so you can keep them in order! I would highly recommend his services."
"The non-profit I work for hired The Digital Organizer to help us revamp out Google Drive. Not only was it a great investment in our capacity-building and efficiency, they actually made the process fun! Instead of dreading opening our organizational files when I start my work day, I look forward to it -- I know how easy it will be to find what I need. It was such a fantastic process that I have applied it to my personal life as well. I can't recommend them enough!"
Life is much easier now that I’m using 1Password. I feel a lot more confident that my passwords are safe and secure. Plus my email box is much smaller now and easier to manage. Thank you The Digital Organizer for the first class coaching experience
I have now worked with The Digital Organizer on a couple of occasions. Each time I have worked with them it has helped take my digital organization and business to the next level. My business' Google Workspace is organized and easy to manage. Email no longer induces stress. I am no longer duplicating efforts in project management.
Rebranding brought about more digital hurdles than I anticipated, since I went from having one to two Google Workspace accounts, and twice the number of apps to keep track of. That's where The Digital Organizer stepped in, proving their expertise with Google Workspace time and again. From digital chaos, they crafted clear, organized pathways. Not only did they handle my data with utmost care, but they also corrected my rebranding missteps, ensured everything works seamlessly.
Shawn is amazing. He helped me not only get digitally organized, but he helped with a strategy around the best tools to use. Highly recommend!
I highly recommend Shawn Lemon and The Digital Organizer. I’ve worked with him for more than 15 years. Shawn has been very successful at implementing new digital technology solutions for me. For example, he helped me migrate to Google Workspace and organize my data. Most importantly, he has a very calm demeanor and the ability to teach me to implement these applications. I am not technically savvy and yet Shawn is able to communicate in a way that I can understand.
The Digital Organizer was great to work with. We needed to have a better system for sharing passwords across our team. They helped us move from LastPass to 1Password and it is saving time and frustration. If you want to be more organized and improve your password management, I strongly recommend The Digital Organizer.
We had an amazing experience from start to finish with the Digital Organizer! The team was personable, kind, and encouraging... while also being FULL of knowledge for our task. I highly recommend them for file migration, production management software implementation, etc etc etc :)
It was literally life-changing to work with Shawn. The chronic overwhelm and anxiety I felt about my digital world was weighing heavily on me for years, and impeding my ability to feel on top of my business. He came in and totally understood and drove what needed to happen (software upgrades, transitioning my servers, merging emails, streamlining apps, organizing files, etc.,) helping me to resolve my issues in a matter of weeks.
Great service! Highly recommend for anyone needing project / task management, email organization or other help getting their digital "desk" sorted out.
Figuring out how to use Asana in a way specific to our team’s needs changed the game for us. Annie was instrumental in this. Tasks got organized, teamwork hit a new level, and important items stopped falling through the cracks. The Digital Organizer really upped our project management game. The value we got from The Digital Organizer was worth every penny. Their expertise and the improvements in our project game made it a no-brainer.
Shawn and his team are awesome. Extremely capable and skilled in all things Google Drive related. They've gone above and beyond on addressing issues for us that really weren't in their scope of work. Best customer support and service I've experienced in 40 years (yes, I am that old)!
“The Digital Organizer makes the process painless and will give you the confidence you need to know your accounts are safe, secure, and easily shared among your team. I highly recommend The Digital Organizer to any team leader.”
"I have worked with Shawn and team for several years now. They are incredibly knowledgeable and enjoyable to work with. Dependable, great communicators, excellent at their work. We recently worked with them to implement a company wide password management system. Had we tried this project on our own - there is no way we could have set it up correctly, much less implemented it."
"The Digital Organizer team, led by Shawn Lemon, eliminated my overwhelm and made it a breeze. I started out very anxious at even thinking about this and now wonder why I ever hesitated. Thank you!!!"
"I had no idea how much better and more effectively my business could be organized and managed. I can now manage twice the number of clients in half the time thanks to the project and task management systems Jace helped me set up."
Ariane Freynet-Gagné

Research Coordinator

Université de Sherbrooke

Molli Craddock

Director of Operations

Branches Counseling Center

Michael Hyatt

President

Full Focus

Debbie Ragland

CEO

Rocky Top CrossFit

Mike Olson

Chris Dangerfield

Director

UK Bump Keys Ltd & Lock Pick World

Mark Keller

CEO

Keller Crafted

Tina Greenbaum

CEO

Mastery Under Pressure

Samantha Wechsler

Executive Director

Culture Reframed

Susan Park

Peb Farms

Bethany Planton

CEO

BMP Consulting

Linda Dessau

CEO

LD Editorial

Jodie Sanders

CEO

Relating

Amy Flinn

Shane Bender

CEO

Bender CFO

Maggie Kuyper

Owner

Harpeth Paining, LLC

Gwen Williams

CEO

Atmospheric Design

Hannah Golden

Owner

Alchemy PR

Amber Reese

North American Marketing Director

Thermory USA

Mike Carr

CEO

Name Stormers and John 13

Marissa Hyatt

Director of Marketing

Full Focus

Kade Wilcox

Owner

Flatland

Lisa Marker-Robbins

Flourish Coaching Co

Kyoko Yamada Jackson

Yumi Interiors

woman working on her computer in a modern office with a cup of coffee beside her

Our file organization & management process

Working together, we'll use our easy-to-implement system to create lasting results

Number 1

Establish a file structure tailored to how you and your business work

Number 2

Gather your files & get everything (from every drive) into one place

number 3

Organize, simplify, & clear out the clutter

Number 4

Implement a naming structure that is clearly defined & easily repeatable

Still need some things answered?

Frequently Asked Questions

Do you have any reviews or case studies from previous clients who used your data migration service?
How do I get started with your data migration service?
Do you offer support after a data migration?
I’ve got more questions but I’m hesitant to book a call.

With our do-it-with-you coaching approach, we go at your pace. Because our method is process-driven, we know that it’s going to take 5 sessions with us to work through everything you need. If you want further support on any part of the process, we can add additional sessions.

We love this question! While it’s tempting to want to have someone do everything for you, no one knows your files like you do. We’re not just creating categories and putting files in folders. We’ve tried that approach and found that it leaves you dependent on us because it’s not designed for how you think, but how we think. Instead, we design a digital workspace around how your business works today and where you want to go tomorrow. And to do that, we need to work together.

We believe that your file structure should reflect how your business works today. This keeps it lean and focused so it takes fewer clicks to find what you need. The purpose of an archive is to house files not pertinent to your day-to-day, but may need to be referenced in the future.

Because we do it with you, you are in the driver’s seat. We work with you to identify files no longer useful, but you will be the ultimate decision-maker in what gets deleted.

We believe files are best organized when they are in one place. During our Discovery Call we will assess your unique situation and come up with a plan to consolidate where your files are located.

Since the primary work we do is done with you in session, the majority of the time this answer is no. There are a few exceptions. For example, if you hire us to migrate your data to a centralized platform we would need access to them. We can go over all the details in our Discovery Call.

Typically we work with a point person for the entire team, or one per department. Together in our Discovery Call we learn more about your team's needs to develop the best plan for you.

For the majority of businesses we work with, yes. For advanced organization best suited for a database, we have resources to refer you to. We also have references for personal photo & video needs.

We recommend Google Drive the most, but there are specific cases where we would recommend another platform. A Discovery Call will help us identify your needs for one platform over another. 

We can help you migrate to most cloud platforms.

No, we recommend using 1Password instead of your browser’s password manager. It can do much more than your browser such as team/family sharing and integrating 2-step verification in the app. 1Password is more secure and easy to use than anything else we’ve come across.

They’re only as safe as the passcode on your phone. If I see you type in your phone’s passcode, I can access all of the passwords in your phone’s manager. 1Password provides a higher level of protection.

We do not recommend Lastpass. It is a decent alternative but isn’t as robust, doesn’t have 2-step integration, and isn’t as user-friendly as 1Password. Additionally, it has been subject to multiple system-wide hackings and lacks the level of encryption found in 1Password.

Yes! It’s Windows, Mac, iPhone, and Android compatible.

We do not. 1Password has a fee that you’ll pay directly to them. The fees we charge are  one-time, project based. 

1Password is our recommended app and they do not have a free version. 

With 1Password, it’s easy to share with others. When someone updates a password, it syncs for everyone who has access to it. If you integrate your 2-step verification code, they’ll have access to that too. No more tracking down who got the text verification sent to their phone!

With 1Password, you control which logins are shared and which users they’re shared with.

1Password offers a secure share feature that expires after the amount of time you choose.

We work with all email platforms. Not all platforms are equal, so we’ll have some questions and possible recommendations during our Discovery Call once we find out what your needs are.

Yes! Part of our process for workflow optimization is helping set up email folders, filters, auto-responders, and templates based on your individual needs.

You better believe it! We do this all the time, and it’s one of our first tasks.

Yes! A big part of our process is reducing the amount of unwanted emails you receive daily so you can focus on the important work!

Yes. We’ll address this in our Discovery Call.

Absolutely. Inbox zero is a byproduct of a healthy inbox, not just a buzzword. 

Yes. We set up Google Workspace and migrate email from most platforms.

Yes. In addition to email organization we help with email security and encryption on multiple levels; including spoofing protection from hackers and implementing internal passwords and 2-step verification standards for your company. You can learn more about how we help with passwords and security here.

Our email organization offering is designed for individuals. We’ll focus on one inbox at a time. Pricing for additional inboxes is determined nearing the end of the process. What we’ve found, is once our clients go through the process very little additional help is needed for the other inboxes. 

The program aims to help small businesses improve their project management skills, leading to better organization, efficiency, and overall success.

The program is designed for small business owners, managers, and team leads who want to enhance their project management abilities.

The program duration may vary depending on individual needs and progress, but typically it consists of several sessions over a few weeks.

Yes, the program can be tailored for individuals or groups, depending on the specific requirements of your organization.

There are no specific prerequisites; however, participants should have a basic understanding of their business operations and goals.

We typically work in Asana and Clickup; the coaching will be focused on concepts and strategies that can be applied using various project management tools. Contact us if you have questions about another platform.

The program pricing varies depending on the number of participants and sessions. Please contact us for a customized quote.

Yes, the coaching program can be customized to address the unique challenges and opportunities within your industry.

You will learn how to effectively plan, organize, and manage projects, as well as how to prioritize tasks, collaborate with teams, and adapt to changing circumstances.

While the program doesn't offer a formal certification, you will gain valuable knowledge and skills that will serve you and your team for years to come..

Coaching sessions are conducted only online, typically via Zoom.

Sessions can be scheduled at a mutually convenient time for both the coach and the participant(s). We’ll provide a scheduling link to book sessions.

Please contact us through our website or email to discuss your needs and get started with the program.

Data migration is the process of moving data from one or more platform(s) to another. Typically it involves consolidating all the data you have spread across different services (ie: multiple Google Drive accounts, Dropbox, iCloud, OneDrive, etc…) into one source of truth so you can easily find what you’re looking for. We also offer email data migration to Gmail from the poor hosting service you may have gotten for free with the purchase of your domain.

We work behind the scenes with cloud-based tools to migrate your data to the desired source. We have had it done in as little as a week, but we should hop on a Discovery Call to find out more and give you a better estimate.

We can migrate any digital files you have on a cloud-based platform (Google Drive, DropBox, OneDrive, Box, etc…).

We recommend Google Drive the most, but there are specific cases where we would recommend another platform. A Discovery Call will help us identify your needs for one platform over another. 

Yes. We will help you both set up and optimize your settings within Google Workspace.

We’re copying your stuff. That means the originals will still live where we’re copying from. If something goes wrong, we can always pull from that original source! Once we’re all positive the process is complete and we have everything, then you can delete it from the original location. We’ll help with that process of cleaning up the old stuff if you want. We recommend it so there’s no confusion later down the road. 

Yes, we can migrate your email from another source into Google Workspace (Gmail).

We’re going to do an extensive initial interview to gather all the information we need to do the migration and make sure both parties are crystal clear on what we’re doing and why. We set aside ample time to answer all questions and we really encourage it so you have absolute confidence in the solution we settle on. 

We will keep you informed on any necessary information. You are also welcome to contact us for an update.

No! We handle the technical so you don’t have to. All we need from you is access to your files.

Here’s a review below, but we also have Case Studies and you can check out all our reviews here

“Rebranding brought about more digital hurdles than I anticipated, since I went from having one to two Google Workspace accounts, and twice the number of apps to keep track of. That's where The Digital Organizer stepped in, proving their expertise with Google Workspace time and again. From digital chaos, they crafted clear, organized pathways. Not only did they handle my data with utmost care, but they also corrected my rebranding missteps, ensured everything worked seamlessly on my devices, and shared practical advice to help me manage costs. Their dedication and extra effort made a world of difference. If you're on the fence about rebranding or transitioning to Google Workspace, don't hesitate to reach out to The Digital Organizer. They're the guiding hand you need.” - Linda Dessau

To get started, click “Book a Discovery Call” on our site so we can discuss the details.

After the migration is complete, we will meet with you to show you the completed project and ensure everything is ready. If you want further organization we offer those services as well.

Our Discovery Calls are about discovery and finding out more about what you need and what’s possible. There’s no pressure. But if you’d rather just ask a question over email, you can submit a question from the Contact page :)

How long will it take to organize my files?

With our do-it-with-you coaching approach, we go at your pace. Because our method is process-driven, we know that it’s going to take 5 sessions with us to work through everything you need. If you want further support on any part of the process, we can add additional sessions.

Do you organize my files for me?

We love this question! While it’s tempting to want to have someone do everything for you, no one knows your files like you do. We’re not just creating categories and putting files in folders. We’ve tried that approach and found that it leaves you dependent on us because it’s not designed for how you think, but how we think. Instead, we design a digital workspace around how your business works today and where you want to go tomorrow. And to do that, we need to work together.

How do you approach an archive?

We believe that your file structure should reflect how your business works today. This keeps it lean and focused so it takes fewer clicks to find what you need. The purpose of an archive is to house files not pertinent to your day-to-day, but may need to be referenced in the future.

Are you gonna delete my stuff?

Because we do it with you, you are in the driver’s seat. We work with you to identify files no longer useful, but you will be the ultimate decision-maker in what gets deleted.

My files are all over the place. Where do I even begin?

We believe files are best organized when they are in one place. During our Discovery Call we will assess your unique situation and come up with a plan to consolidate where your files are located.

Will you have access to my files?

Since the primary work we do is done with you in session, the majority of the time this answer is no. There are a few exceptions. For example, if you hire us to migrate your data to a centralized platform we would need access to them. We can go over all the details in our Discovery Call.

How do you approach working with large teams?

Typically we work with a point person for the entire team, or one per department. Together in our Discovery Call we learn more about your team's needs to develop the best plan for you.

Will you organize my photos and videos?

For the majority of businesses we work with, yes. For advanced organization best suited for a database, we have resources to refer you to. We also have references for personal photo & video needs.

Which cloud system should I use and can you help me migrate everything there?

We recommend Google Drive the most, but there are specific cases where we would recommend another platform. A Discovery Call will help us identify your needs for one platform over another. 

We can help you migrate to most cloud platforms.

How Disorganized am I?

Take our assessment to learn your score
A hand holding a mobile phone with a screen showing a question from the Digital Organizer's quiz