CAREERS

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Executive Assistant

Position Overview

The Digital Organizer is currently seeking a high level, experienced and all around awesome Executive Assistant. He/she will work to provide top quality administrative support to the founder of The Digital Organizer, Shawn Lemon.

The position is a part-time contractor position, and it is a work from home, virtual position. However, ideally, this person lives close to Franklin, TN where Shawn lives to help provide local support as needed for running errands or attending meetings. Shawn’s workday starts typically at 9 am and ends at 5 pm CST, Monday-Friday, but The Executive Assistant hours are somewhat flexible, as this position is more about accomplishing certain tasks and objectives with a high level of responsiveness than adhering to a set clock in/clock out time.

Responsibilities

While repetitive tasks can certainly be part of what you will do, the tasks assigned can vary from week to week based on Shawn’s needs. The Executive Assistant needs to be someone who is flexible and willing to handle a variety of projects. The following tasks are a sampling of what is typically required on a regular basis:

  • Email Management

  • Complex Calendar Management and Scheduling

  • Newsletter Content Research, Copywriting, and Publishing

  • Project Management

  • Client Relations

  • Social Media Management

  • Blog Management

  • Research

  • Varying Personal and Professional Tasks Requested by Shawn

Qualifications

Mindset and Personality

  • Self-starter and self-manager: We are looking for someone who takes initiative, anticipates needs, and gets things done consistently on time.

  • Responsive: Though we love the flexibility a virtual business affords, we are committed to a high level of responsiveness both inside our business and with our clients.

  • Goal-oriented: We are a results-driven company. We are looking for someone who gets excited about reaching and exceeding goals.

  • Committed to excellence: In everything we do, we want to exceed expectations and reflect positively on the brand.

  • Positive attitude: Our ideal candidate has a can-do spirit, is fun to be around, does not complain, make excuses, or gossip.

  • Professional appearance and demeanor: Our audience and those we work with experience our brand in 3D through our team members. We strive to present ourselves in such a way as to reflect well on our brand.

  • Grace and poise under pressure: In a high-growth business, things are always changing, and there are times when things get intense. We pride ourselves on being able to function at a high level even when things get busy by working together and communicating effectively.

  • Servant-hearted leadership: The EA must be able to run point on large projects and communicate effectively with our team, but also have no problem jumping in and getting his/her hands dirty to reach the goal.

Professional Background

  • Knowledge and/or Professional Experience Preferred in the Following:

    • Supporting Executives in an administrative capacity

    • Successfully working in a virtual environment

    • Extensive calendar management

    • Customer service

    • Apple products and software

    • Social media management

    • Blog management

Skills and Abilities

  • Communication: The EA must be an excellent communicator, in both written and oral form. This includes proficiency in spelling, grammar, and punctuation.

  • Organization: Our EA needs to be highly organized and detail-oriented.

  • Discretion: Since our EA will occasionally be working with high-profile individuals, discretion and sensitivity regarding confidential information is a must.

  • Anticipate Needs: As a part of our commitment to excellence, we always strive to anticipate and serve needs in advance whenever possible. The right EA will have the foresight and the ability to anticipate needs before they arise.

  • Technologically Proficient: Since we are an Apple consulting business, it is paramount that we find someone who is an Apple computer and software user. While experience with some or all of the technology platforms that we use is ideal, including MailChimp, Fantastical, Squarespace, Spark, Slack, Google Drive, etc., we are willing to train the right candidate. However, the ability to embrace and learn new technology quickly is an absolute must.

How to Apply:

Please send your resume with a cover letter to careers@thedigitalorganizer.com.