Blog

If you’re here, it’s likely because you’re migrating cloud storage from Box to Google Drive and realized now you can’t open all those Box Notes you created. You hopped on Google to search for a tool to help and haven’t found much. I’ve got good news and bad news; the bad news is there isn’t a tool that’s reasonably priced (at least not yet). The only thing we’ve found is using CloudFuze but their minimum price on a project is $2000.

The reason things get so cluttered is that most of us don't have a system that works. When we get an email with a file in it, we leave the file there until later. When we get a Slack message with a PDF attached, we make a mental note to come back and find it when we need it.

How to Share Your Files to Maximize Efficiency and Security: Even with an organized file structure and clear naming convention, not having a plan for file sharing can lead to wasted time, confusion among team members, and major security risks.

Today, we’re going to cover step 4 of 5 of the file management process: How to Organize Your Files to Boost Team Efficiency.‍ You know how it goes. It’s crunch time. Your project is coming down to the wire. You're frantically searching for a critical file to finish a project. You're digging through a labyrinth of folders, but you can’t tell which is which.

One of the biggest contributors to “The Digital Mess” is disorganized files. I’ve said it before, but it’s worth repeating: On average, people spend 1.8 hours per day searching for the information they need to do their work. That’s why I’m taking the month of March to dive deep into file organization. I’m sending you 5 newsletters tackling the 5 biggest mistakes most teams make with their digital files

Most leaders and teams make 5 costly mistakes when it comes to their file management: Their files are scattered across multiple platforms. They keep unneeded files that lead to clutter. They do not have a standardized naming system. They don’t have a system for organizing their files. They don’t share their files in a way that protects their ownership.

Can you believe it’s already March? Time is flying by. This makes it even more clear that we need to make the most of every minute. At work and at home, there’s no time to waste. I don’t know about you, but my time is too valuable for me to spend it wading through a swamp of digital files every day.

Today, we’re going to talk about a silent burden that many of us carry, potentially without even realizing it.The invisible weight of our unfinished work.I’m talking about that nagging, never-ending to-do list. Sorry… did I just give you the Sunday Scarries? No worries, by the end of this lesson, you’ll have a better plan for organizing your work.

In case you're wondering why your phone has been eerily silent this morning... No, it's not that your friends have suddenly decided to join a silent meditation retreat (as far as I know) – it's a bit more widespread than that. Reports are in across the country: many of the cell networks across the U.S. seem to be taking a little unplanned nap. 😴

The Staggering Cost of Context-Switching It feels harmless… → Quickly checking your email to respond to a client. → Jumping over to Slack to send a coworker a password. → Taking a mental break to scroll through Instagram. But the cost to our productivity is actually quite staggering.

Too many tabs open? Here's how to use a web browser like a digital organizer where you can find anything, FAST.

Ever felt that gnawing frustration when you know your team desperately needs to shift gears, but you're met with resistance? Perhaps they've created their own makeshift solutions, because everything else is so chaotic. They just need to get the work done.

What do you tell yourself when you’re having one of those days that you just can’t focus? In this case, it’s not about distractions, your brain just isn’t up to the task of thinking through the problems you’re trying to solve.

You know that sinking feeling when something seemingly straightforward—like organizing your digital world—becomes an insurmountable challenge? Perhaps you've brushed it off, attributing it to 'just one of those days.' But have you ever paused to think about the ripple effects?

A couple of weeks ago, I attended Tony Robbins’ Business Mastery conference. It was incredible, as always. One of the biggest takeaways from the event was the concept of how small changes compound to produce big results.

It’s not just you that’s having a hard time focusing. I have a feeling the problem might not only be related to your digital life. The digital world is training your brain to expect rewards all the time, so when you're not stimulated, it's hard to focus. Let’s shed some light on the biggest contributors to that and give you tangible solutions to reclaim your focus.

If you're anything like the countless professionals I interact with daily, you've probably been enchanted by the 'shiny object syndrome'. One minute you're on Trello, the next on Asana, and then Notion catches your eye. Your tasks, like restless butterflies, flit from one platform to another, leaving you feeling scattered and unproductive. Let me share a little secret with you: the magic isn't in the app, it's in the approach.

You know that feeling when you can't find your keys just when you need them the most? Frustrating, isn't it? Now, think of your digital life. Got the same feeling? Most people do. Let’s change that. Being digitally organized isn't about perfection, but consistency.

What keeps you up at night? In my last blog, I posed this question, and one common theme was echoed in many responses: the fear of information loss.

Today, we're demystifying Inbox Zero. It's more than a productivity hack. It's a gateway to reclaiming your mental space and, believe it or not, eliminating a layer of anxiety you might not even realize you're carrying.

Today, we're tackling… The Silent Productivity Killer: Scattered Files. Imagine having an extra full-time employee, at no extra cost.

Our efforts toward digital efficiency are often isolated. We’re overwhelmed by our inbox, so we try to clean it up. We can’t find files, so we organize a folder. We’re behind on a project, so we try to design a better system. All these isolated efforts are great, but the truth is, all the pieces of your digital ecosystem can, and should, work together seamlessly.

Today, I want to dive into one of the most frequent questions I get…“How Do I Decide What to Focus on Next?” We’ve all felt it. You’re enjoying a restful weekend, and then, at some point on Sunday afternoon, it hits you. The Sunday Scaries. You remember you have an urgent project due on Tuesday, an important meeting on Thursday, and a big presentation you need to work on for the following week.

Do you feel like your days slip right through your fingertips? Like you start each morning with the best intentions, only to get to the end of the day, wondering where it went?

As we stand on the cusp of the new year, it's time to focus on a critical component that will determine your entire team's performance: your project management system. You've probably created a vision for 2024, but will you achieve it?

Today, I want to share how you can save your team 5,000 hours in 2024. Remember that feeling when you wrote down your goals at the beginning of the year and you were brimming with excitement?Where are those goals now?Are they still serving as a north star for your day-to-day activities, or have they gotten lost and forgotten in the digital depths of emails, project management tools, and notes apps?

Small changes can compound to create big results. How to harness your A-Players' skills to level up the rest of the team through process documentation and regular review.

Are you looking to find out what the ROI for digital organization looks like? Here's an example of a 50x ROI for a company with 15 employees. $400k upside to an $8,000 investment.

Steps to take to swap your cell phone number with Google Voice

Need to send emails from a general business account like info@yourdomain.com? Here's a step-by-step guide to getting started with a Gmail alias on the go.

External hard drives are a tempting solution for adding more storage space to your business, but it's important to know what you're getting into.