1password

Safeguard Your Accounts from Hackers

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I hate when my clients tell me that their accounts have been hacked. I hate it for them because it feels completely violating and before you know it, “you” have either sent 100 emails to everyone you know or you are somehow made to believe you’re being blackmailed unless you send money to some random guy.

The great news for you is that safeguarding your accounts is actually pretty simple. I’ve written about this before but thought it was time to revisit this since it seems like people are getting hacked more and more these days.

Step 1: Download 1Password

The first thing you’re going to want to do is to download my favorite password protection tool called 1Password. If you’re a client of mine, you probably already have this, but if not, make sure to download it.

Step 2: Change your email password to a strong password

I recommend either letting 1Password generate a password for you or doing 3-4 words separated by spaces of hyphens. The key here is that you aren’t using an easy-to-hack password like your birthday or pet’s name.

Step 3: Setup 2-Step Verification for Your Email

This is so important. If you watch my FB Live from last week, you can hear more about this, but it’s so important so that if someone tries to log into your account and it isn’t you, you’ll be notified. If you use Gmail, here are the instructions on how to do that.

Step 4: Add 2-Step Verification for Accounts into 1Password

This will help keep all your 2-Step Verification codes all in one place, 1Password. You can learn how to set this up here or what my FB Live below.

Step 5: Add in Your Logins and Other Information & Change Any Duplicate or Weak Passwords Using Password Generator

Once you have everything set up, it’s time to add all your accounts into 1Password. This may take some time, but believe me, it’s really worth it. Set aside some time to input them all in.

Now, if you’ve had the same password or a variation of the same password for all your accounts, it’s going to be time to change those passwords to stronger passwords. Again, I recommend 3-4 words separated by hyphens or spaces (1Password can automatically generate these, just change the options when you click Password Generator.

You can also put in any identities, credit cards, bank accounts, drivers licenses, etc. that you want. This is really helpful for filling out online forms (especially at checkout) quickly.

And you’re all set!

Bonus Step: If you’re using Mojave, your computer now has some great privacy settings. You no longer have to worry about someone hacking into your computer and gaining access to your microphone or video camera. You will now always be prompted with a popup that asked for you to enable your microphone or camera if someone is using an app that needs it. Read more about this and how to do this here.

You can go into System Preferences → Security & Privacy → Privacy → Camera & Microphone to see what apps have access to it. I make sure that Zoom has access to Camera, Microphone, and Accessibility since I use that with my remote clients all the time.

If you’re still struggling with this and need additional help setting up 1Password, please reach out to me to schedule a session. You can either go ahead and schedule a session here or email me at shawn@thedigitalorganizer.com and we can get you set up!

I hope that’s helpful and will prevent you from being hacked! It’s all about using strong passwords and setting up 2-Step Verification for your accounts and 1Password is my favorite tool to use for this!

You can learn about how I use 1Password in my Facebook Live Below

Did You Miss My Facebook Live
Last Week?

I shared my top tips for not getting hacked and how to streamline your passwords and accounts by using 1Password. Check it out by clicking the button below! Make sure to leave me a comment and let me know if you use 1Password or if you’ve been hacked.

I’m on a Podcast!

My podcast is officially out! So stoked to have been able to talk with A Natural Shift on their podcast Take the Upgrade. If you've been struggling to get organized in your digital life, check it out and listen! I'd love to hear what you think!

Thunderbolt Dock

The biggest complaint about the new Macs is the port situation. Only having Thunderbolt 3 or USB C can be pretty annoying. I have an external monitor, webcam, mic, external hard drive, SD cards, and ethernet that I want to plug in regularly at my stand up desk. On the hunt I went for the best dock out there. I wanted ONE cable to plug into my MacBook Pro that did everything, including charging a 15” MacBook Pro at the full wattage. This is important for you 15” MBP users.

The Caldigit TS3 appeared to be the best option. I snagged one from Amazon and got it that same day. It’s been incredible! I’m going to plan to do a Facebook Live demo on this soon because I think it’s so helpful. But if you’ve been wanting to pull the trigger and get one now, I highly recommend it. You can purchase it here. Keep in mind if your monitor has VGA or DVI, you’re going to need to get a VGA to USB C adapter. The new MacBook Pros are a bit finicky when it comes to external monitors.


Eek! Your Personal Data May Be Out There for Everyone to See! Here’s How to Remove Yourself!

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My dad sent me an email last week informing me that there’s a voter registration site that has personal information on everyone and linked back to this site, TruthFinder.com. It’s crazy how much information about you is “public” whether it be from social media or through public records. And they have info on EVERYONE!

The good news is that you can choose to opt-out from having your information public, which is what I did. It’s pretty simple and fast. Took me no time at all and 100% worth it. I highly recommend that you do this!

And just an FYI, if you’re curious and want to run a report on yourself, they will charge you almost $30 to do so but don’t tell you this until you’ve gone through the entire process for about 15 minutes. No need to do this. Just choose to opt-out. Here’s how:

Option One: Online (fastest and easiest)

  1. Go to TruthFinder Opt-Out Page

  2. Fill out the form on the page

  3. Click the green "Remove This Record" button next to the correct report

  4. Enter a valid email address and click "Send Confirmation Email"

  5. Check your inbox for the confirmation email. If you don’t find it, check your spam folder

  6. Click the link in the confirmation email to confirm your opt-out request

Option Two: By Phone

  1. Call the TruthFinder Member Care Team at (800) 699-8081

  2. Provide your name, address, age and any other information they may need to locate your record

Option Three: By Mail

  1. Address an envelope to TruthFinder, 2534 State Street, Suite 473, San Diego, CA, 92101

  2. Provide your full name, full address, email address, and date of birth

  3. Apply postage to your envelope and drop it in the mail

Finally Email Templates in Spark!

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I cannot tell you how excited my assistant, Marissa, was when she saw that Spark released a new update with Email Templates!  She is regularly sending out the same emails to my clients confirming appointments or asking them to fill out forms or sign documents. This makes all of that so easy! Previously, she was using TextExpander before this feature was released which worked well but meant she had to have multiple apps open and sometimes forgot her own shortcuts. Now, sending a template is as easy as selecting the template right in the email she’s composing. If you frequently are sending the same emails out, you’re going to love this feature. You’ll need to update your app and then it’ll appear in your Preferences. You can read this how-to if you want more info.

An App to Replace Evernote, Google Drive, and Asana?

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My father-in-law is pretty stoked about this app for his business called Notion. It basically claims to replace Evernote, GoogleDocs, Asana, and Trello (just to name a few). I’m still looking into this app, but it seems to have some pretty cool features like the ability to take notes & documents, keep a knowledge base for important protocols and workflows for your team, keep track of progress with tasks & projects, and even keep records with spreadsheets & databases. As I said, I’m still not 100% sold on this, but it’s definitely worth mentioning that I’m looking into it. Have you used Notion? I would love to hear what you think! Just reply to this email.


No Facebook Live for the Next Two Weeks

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This week and next, I won’t be on Facebook Live. The reason? This Wednesday I will be attending the Free to Focus Live event, which will hopefully up-level my productivity! I’m super excited about it. And next Wednesday, I’ll be celebrating Thanksgiving with my wife’s family. Even though I won’t be joining you live, be on the lookout. I’ll be doing a short Facebook Live with all the Black Friday deals that you need to know about when it comes to everything tech. I’ll also be sending this info out in next week’s newsletter. Stay tuned!


The Five Coolest Features of macOS Mojave

The Five Coolest Features of macOS Mojave

1. Dark Mode

This is by far the most talked about feature. And I gotta admit that it looks pretty awesome on your computer. I personally think it’s especially great to use at night to lower the amount of blue light we’re receiving. You can scroll down below to learn about an app every Mojave user needs so you can use Dark Mode at night. To enable Dark Mode go to System Preferences > General > Appearance.

2. Stacks

There’s nothing worse than a super cluttered desktop. It’s like having a cluttered and messy desk, it sets the tone for your mental space. Stacks now groups items on your desktop by kind and stacks them so you can effortlessly free up clutter. Make sure that you control-click on your desktop and select “Use Stacks” to enable them.

3. Dynamic Desktop

Just like dark mode, I love that Apple is helping us reduce blue light. And not to mention it just looks awesome as your desktop changes from day to night. Currently, there are only two dynamic desktops available, but I’m hoping we’ll see more down the road.

4. New Screenshot & Screen Recording Options

The new screenshot and recording options are pretty amazing. It's now easier than ever to take a screenshot or even record your screen. I know this is really going to come in handy when I need to share something with a client or send a quick “how-to” video to someone. To use the new screenshot features, click Command + Shift + 5.

5. Continuity Camera

This is by far one of the coolest features of Mojave. Continuity Camera allows you to quickly snap a photo with your phone or scan a document and then send it in an email or a attach it to a note on your computer. I think this is kind of a game changer feature and I’m really looking forward to using this. To use, Command-Click in Mail, Notes, Pages, etc. and select Take Photo or Scan Document. Make sure your computer and iPhone are on the same wifi and have Bluetooth enabled.

Add Conference Call Link Directly in Spark Calendar

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This is a cool new feature for Spark. If you’re like me and use Zoom or another video conference app with clients, you can now send them a conference link directly from your calendar in spark. I think this is going to be helpful for making scheduling super quick.

Google Maps Makes Picking Restaurants as a Group Easy

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I’m so excited about this feature. If you’ve ever tried to decide on a restaurant with a group of people, you know just how frustrating and hard it can be. Google Maps just released a new feature in their appso that you can do group polls to make deciding on a restaurant easier. You can read more about it here.

Did You Miss My Facebook Live on How Mojave Screwed Up My Computer?

Did you miss my Facebook Live last week on how Mojave totally screwed up my computer? If so, you can catch the replay here. I talked about what went wrong when I tried updating to Mojave and the steps I took before and after to safeguard my digital space.

I’ve also started my YouTube channel and will be posting all of my episodes of The Digital Sanity Show each week. Make sure to subscribe to my channel so you don’t miss a thing!

Takl App
Home Services On Demand

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My sister-in-law just told me about this app and I think it’s pretty brilliant. If you need a handyman on demand or other home services like housecleaning or yard work, you can use this app to get someone to help you the same day. I’m sure this is going to be a big help for those odd jobs you aren’t sure who to call for. Download the app here. You can use my code B20C609 to get a $10 account credit!

NightOwl
for mojave

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If you’ve updated to Mojave and wish you could toggle between Light and Dark Mode or set it to get dark at sunset, you’re in luck. This is something that has been a little bit annoying until now. Luckily, NightOwl is a tiny little app that solves this exact problem. You can download it here for free and easily switch between modes, schedule when you’d like it to get dark or light or have it in sync with the sunrise and sunset.


No Facebook Live This Week

I'm currently at the beach with my family this week soaking up some sun. I'll be back on Facebook Live next Wednesday Night at 8 pm Central, so mark your calendars!

Out on Vacation This Week
This week I'm at the beach with my family so I am out of the office and will not be responding to emails, calls, or texts until next week. If you're wanting to schedule a session with me, I recommend doing that ASAP because my schedule is filling up quick! You can schedule that
right here.


5 Things You Must to Do Before Upgrading to macOS Mojave

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5 Things You Must to Do Before Upgrading to macOS Mojave

Are you considering upgrading to the new operating system Apple just released? Before upgrading to Mojave, there are a few things you must do.

Every time you upgrade your operating system your computer will either get better or worse. If your computer is already having issues it may solve them, or really screw it up. I want to make sure you’re ready for the possibility of something going wrong, as slim of a chance as that may be. Here are a few quick things to do to make sure you upgrade safely.

I am so excited about Mojave! There are so many cool features that will make you want to update. To see a full list go here.

here are five things you must do before you upgrade so that you ensure you keep your most precious memories and documents safe.

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1. Clean Up Your Mac

This is an important step you so make sure your Mac is running smoothly and operating at its best before you upgrade. Sure, upgrading will help your Mac run great, but it’s best to get rid of duplicate and unused files, optimize your storage, and clean out anything that’s unnecessary before you go through with the upgrade to Mojave.

My favorite tool to use for cleaning up your computer is CleanMyMac X. You can download it and run it. It’s $39.95 for a year subscription or $89.95 for life (which is what I recommend doing).

2. Back Up Your Computer

You can do this a few different ways:

Option #1: Carbon Copy Cloner

The best way to do this is to create a clone of your computer using an application like Carbon Copy Cloner from bombich.com. If something goes wrong in your upgrade, you can restart ANY Mac with your backup drive plugged in and all your files show up exactly the way they were at the time of your last backup. This gives me total confidence that anything can happen to my computer and my files are safe. You don’t have to buy it unless you’re planning on using this day to day. The trial will get you a functional backup right away with no strings attached.

Option #2: Use as Backup Disk

Time Machine: This is the most common way Mac users backup their computers. It’s really easy and automatic. Get an external drive, plug it in and you should be prompted to use it as a backup. If not, just go to System Preferences > Time Machine > Select Backup Disk. If your hard drive is formatted for a PC, they will ask if it’s OK to erase the external drive to be set up for Mac. If there’s nothing you need on that drive, go for it!

Option #3: Manually copy files to an external drive.

You can open up Finder and go to the different folders on your Mac such as Documents, Downloads, Music, Pictures, and Movies and drag them onto your external drive. This makes sure your main files are backed up, but it’s not bringing over your saved bookmarks in Firefox, or address book and things like that. If something go wrong, you’ll have a lot more work to do to get back up and running, but at least you will still have your files.

Option #4: Use Backblaze or Another Cloud Backup:

I highly recommend having a backup of your computer on the cloud. I have this in addition to a physical Time Machine backup in case of fire, flood or theft and both my computer and backup drive are unavailable. If something goes wrong though, you still have all your stuff. Keep in mind you can’t download 500 GB of data in a flash like you can with an external drive. I have both Time Machine and Backblaze. My cloud backup is there just in case everything else fails. My favorite tool for cloud backup is Backblaze. This is what I recommend to my clients.

3. Make sure the apps you use are compatible.

If you’re using a special 3rd party apps that are not usually ready for an operating system upgrade, you can go here to find out if the specific app you are concerned about. If it’s not compatible yet, hang tight, and check back every week or so.

4. Know Your Passwords

You will at least be asked what your iCloud password is. This is the same as your Apple ID, App Store password etc. While you’re finding them, I recommend getting set up with an app called 1Password. Check out my post on passwords.

5. Use Disk Utility to scan your hard drive to see if it has any issues.

This isn’t a really thorough test, but it’s easy and fast. Use Spotlight (the magnifying glass in the top right corner of your screen) to search for Disk Utility. Once open click on Macintosh HD > First Aid > Run. I usually do this once a month.

Once you have backed up, made sure your apps are compatible, checked you have at least your iCloud password lined up, and have run disk utility, pull the trigger!

While you’re waiting for the installer to download, learn more about all the cool new things your Mac is going to be able to do!

Computer slow and need some help? Not sure if you should buy a new computer or upgrade your old one? Book a session with me and I can help you upgrade safely! Schedule your session here.

Google Titan Security Key

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I can’t stress enough how important two-factor authentication is for your accounts. And this is pretty cool. Google came out with a USB and Bluetooth key that serves as a physical two-factor authentication and it must be present when trying to log in to accounts. It’ll help protect you from phishing so the people you don’t want in your accounts, can’t get in. You can learn more about it here.

Facebook Is Launching a Dating App

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Facebook has officially launched their new app, Dating, in Columbia with plans to launch in other countries in the future. It makes sense that they would be trying to reach younger generations since it seems most of us are using other social apps like Instagram and Snapchat. Interestingly though, it looks like they’re trying to steer away from the industry norm of ‘swiping’ and create more opportunity for better connections. You can read more about the app here.

Did You Miss My Facebook Live
Last Week On Using the New iOS 12?

You can catch the replay here! I talked all about how to use iOS 12’s new features to be more productive at work and more present at home. I walk you through step-by-step how to use iOS 12 to your advantage!

I’ve also started my YouTube channel and will be posting all of my episodes of The Digital Sanity Show each week. Make sure to subscribe to my channel so you don’t miss a thing!

Shortcuts app for ios 12

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Hopefully you’ve gone ahead and downloaded the new iOS 12. One of my favorite features is Siri’s upgrade. And now with Shortcuts you can even make Siri work harder for you by following multiple-step commands. I talked about how I’m using it in last week’s Facebook live.

Upgrade to Mojave Now!

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If you’ve completed my 5 steps to prepare your mac to upgrade to Mojave, it’s time to download and install it! Simply open the App Store, click Updates and it should be at the top! I recommend doing this when you know you won’t need to use your computer for a few hours. When the download has finished, continue by following the prompted instructions.


Join me Wednesday night on Facebook live!

Click this image to be notified when I go live on Wednesday at 8 PM CST. This week it’s all about how to use Mojave! Bring me your questions!